Madi Mihalcea

More time and energy for the goals and activities that matter to you.


Madi Mihalcea

More time and energy for the goals and activities that matter to you.

Madi Mihalcea | Virtual Assistant (VA)

Hi! I’m Madi, your Virtual Assistant, from Bucharest, Romania.

I create ease and momentum for business owners by taking care of their administrative tasks and freeing hours upon hours per week for them.

Channel your energy into money-making activities like strategizing, serving your clients or spending time with your dear ones.

This is your opportunity to hand over mundane tasks like internet research or laying out newsletters and PDFs.

I have over 5 years of experience working virtually and independently, so it has become natural for me to create systems to improve efficiency for both my clients and me.

Here’s a list of my services:

3. Website Updates | Madi Mihalcea | Virtual Assistant

Website Updates:

→ updating existing pages and blog posts on your website

→ creating new pages and blog posts on your website

→ editing, formatting, and testing the text, images, and other elements so that they look good both on desktop and mobile

→ WordPress and Squarespace are the platforms I know best, but I am willing to learn other platforms too

→ *all the updates are with the content you provide

4. Internet Research | Madi Mihalcea | Virtual Assistant

Internet Research:

→ researching on important data, statistics, and facts for meetings, presentations, services, products, blogs, decisions, etc

→ keyword search

→ image and chart search

→ rates and prices search

→ create Pinterest boards on specific topics

→ job descriptions search

→ any other web search that you don’t have time for

7. Visual Design Support| Madi Mihalcea | Virtual Assistant

Visual Design Support:

Social Media visuals & graphics:

→ Facebook posts graphics

→ Facebook page cover

→ Facebook event cover

→ Instagram posts graphics

→ Instagram story graphics

→ Instagram highlight cover

→ YouTube channel art

→ YouTube thumbnail

→ LinkedIn header

Website visuals & graphics:

→ banners

→ headers

→ visuals and graphics for you plog posts and pages

Marketing materials visuals & graphics:

→ presentations (4:3 and 16:9)

→ PDFs: e-books, printables, workbooks, worksheets, guides, etc.

→ newsletter graphics and email hearders

→ invoices


→ invitations

→ postcards

→ calendars

NOTE: you provide the content, color codes, fonts, etc. I put everything together.

2. Online Events Support | Madi Mihalcea | Virtual Assistant

Online Events Support:

→ setting up a workflow and email templates for interacting with your participants from registration to the follow-up after the event

→ email customer support

→ online meeting platform support (usually Zoom)

→ social media promotion (*with the content you provide*)

→ handouts (basic design) with the text and images you provide

→ PowerPoint presentation design with the text and images you provide

6. Email Marketing Support | Madi Mihalcea | Virtual Assistant

Basic Email Marketing Support:

→ setup of accounts, systems, and processes [platforms known best: MailChimp, MailerLite]

→ basic newsletter design and editing

→ review and streamline procedures

→ systems and organization management

→ landing pages

NOTE: you provide the text, images (optional, I can search for images), color codes, fonts, etc.

5. Social Media Support | Madi Mihalcea | Virtual Assistant

Basic Social Media Support:

→ publish and schedule posts on social media platforms (Facebook, Instagram, LinkedIn, Twitter)

→ maintain the editorial calendar

→ setup of Facebook Page, Facebook Group, Instagram or Twitter accounts

→ Facebook group management (posting, engaging, making sure the guidelines are respected)

NOTE: you provide the text, images (optional, I can search for images), color codes, fonts, etc.

What I DON’T do:

content writing


marketing strategy

selling strategy

web design

travel bookings

audio editing

video editing

any task that implies making decisions for you

any task that implies making purchases for you


Keep in mind that a Virtual Administrative Assistant cannot handle tasks that are the responsibility of other types of virtual staff, like graphic designers, web developers, video and audio editors, content writers, copywriters, SEO experts, etc.

Not sure if what you want is (not) in this category? No problem. I will let you know each time. Just ask. 🙂

My current rate is US$20 / hour

The payment is done weekly.

You will receive a report on Friday with the tasks done and the amount calculated per minute (e.g. if a task takes me 16 minutes, you will pay for 16 minutes, not for an hour).

There is no minimum amount of hours per week.

The contract includes, among other things, a Non-Disclosure Agreement and an Ownership Agreement.

Interested? Let’s meet and decide if we are a good fit!

Send me a message through the form below. I will reply to you within 1-2 business days with a link to my calendar so you can book a time that works best for you.

Your email address will be used for replying to your inquiry, nothing else.

Help me know you and your business better.

Madi's answer to this question: I work best with people who have a strong work ethic, take ownership for their part in working with a virtual assistant, and have an empathetic heart.
Madi's answer to this question: Personally, I have a hard time working with clients who struggle to take advice or be decisive and make executive decisions.
Madi's answer to this question is: I work for and with my clients Monday to Friday from 10 am to 6 pm, Bucharest Time. For long-term clients, I use Trello. For one-off tasks I use email.